Virtual Dataroom

An office stuffed with paper documents versus Data Room?

There are many situations when your corporation needs to share confidential information with colleagues. Whatever your purpose is – mergers and acquisitions, organizing talks for the management board, attracting investments to a foundation, promoting a new product or something different – secure data rooms will assist in solving the difficulty in the most experienced and rational way. In any commerce and for any business affairs, it offers the right answer. A few quite easy to understand things of broadband Internet access, the familiarization of possible parties in the transaction with files was like this:

1. The representative spared or leased one or more premises where binders with paper documents were brought, and taken down the loss of earnings from inappropriate use of the offices.

2. A timetable of staying at the room and doing paperwork for potential consumers (bidders) was drawn up. Considering a considerable number of buyers, the time of the deal increased too. If the users were from another city or country, their representatives went on a business trip to world cultural centers wasting time and money there. As a matter of fact, the virtual data room just solves the problem with time, expense and ease of access to documents.

board of directors management

What for and how can a Data Roombe of service?

In general in any situation when an office needs to give simultaneous access to confidential information to more than one person:

- studying of corporate reporting;

- creating an archive of documents;

- conducting an audit;

- arranging of initial public offering (IPO);

- mergers and acquisitions;

- research and provision of information for investors;

- bankruptcy and restructuring;

- getting ready for acquiring certificates for medical preparations or other progress of science.

A standard data room is normally one or several rooms crammed with printed materials with a clear minute-by-minute schedule of visits. The virtual datarooms securedocs is an Internet site where the difficulty with concurrent access to information has been worked out/dealt with and this opportunity has been provided for permitted users to share information from anywhere. Everybody can compare the expenses of lease, maintaining premises and the physical movement of employees around the city to holding virtual space ( and the cost of security).

Obviously, there are such trustworthy means as e-mail, faxes, disks and data cards. But if you have tosend confidential information of large volume all the time, the advantages of a virtual room are obvious. This is the absence of restrictions on file size, encryption, and the ability to track document forms and leave feedback about specific information at once. But the key idea is 24/7, with the ability to get information collected in a virtual room from anywhere in the world where there is electricity and the Internet.